Executive Assistant & Project Coordinator

• Independent handling of operational matters for the Managing Director CEE until completion
• Structuring and managing the Managing Director's email inbox
• Management and coordination of the calendar, including appointment planning
• Tracking of tasks, appointments, and decisions within the organization
• Coordination and monitoring of projects for timely implementation
• Collecting and reviewing data from various countries and areas
• Consolidation and preparation of information
• Creation of KPI overviews, statistics, and analyses
• Development of presentations and management reports
• Preparation and follow-up of management meetings, including tracking of measures
• Preparation of correspondence and documents for approval by the Managing Director
• Utilization of AI tools for research, analysis, reporting, and communication
• Optimization and automation of work processes with modern AI technologies
• Organization and coordination of travel, appointments, and corporate events for the management

• Several years of relevant professional experience, ideally at least 4 years
• Experience as an Executive Assistant, Project Coordinator, or in PMO
• Excellent organizational skills and high initiative
• Sense of responsibility in handling tasks
• Fast, structured, and proactive working style
• Ability to manage multiple complex topics in parallel
• Excellent tracking of appointments and tasks until completion
• Strong communication skills in interacting with executives and various stakeholders
• Very good German language skills
• Good English language skills
• Polish language skills are an advantage
• Very good knowledge of Microsoft 365, especially Excel and PowerPoint
• Knowledge of or willingness to learn AI tools
• Discretion and reliability in handling confidential information

• Extensive assistance tasks with room for your own initiatives
• Opportunities for professional and personal development
• Subsidy for lunch
• Good access to public transportation
• Availability of employee parking
• Professional working environment with a focus on reliability and teamwork
• Position in a secure and growth-oriented company
• Close collaboration with the Managing Director CEE
• Insights into strategic and operational company areas
• Part-time position with 20 hours per week, spread over five days
• Option to increase working hours later

The recruiting company operates in the Other Services sector and is seeking to strengthen its team in Vienna.

The client is treated confidentially in this process. You will learn the name during the application process.