Looking for your next key appointment?
Together, we'll find the specialists and executives who will sustainably advance your company.
Process & Pricing
This is how we fill your position.
From the initial meeting to onboarding: our recruiting process in six clear steps—you always know what we're working on.
Our recruiting process is divided into six clear steps—from the initial briefing to onboarding support. You always know what we're working on and what happens next. Data-driven, discreet, and handled by experienced senior recruiters.
Our recruiting process
Overview of the six steps
- 1
Briefing & target profile
Define roles, requirements, culture, and goals together.
- 2
Data-driven search
Deep Match and active sourcing identify suitable candidates.
- 3
Personal approach
Suitable individuals are approached discreetly and individually.
- 4
Selection & shortlist
Structured interviews and a well-founded shortlist.
- 5
Interviews & decision
We coordinate the meetings and support the decision-making process.
- 6
Contract & Onboarding
Support until signing and during the first weeks.
Step by step
What happens in each phase
- 1
Briefing & target profile
We start with a joint discussion: Which role needs to be filled, what tasks and goals does it have, what skills should the person possess, and what makes collaboration in your team unique? We challenge overloaded profiles and refine the must-haves.
Result: A realistic, coordinated requirement profile.
- 2
Data-driven search
Based on the profile, we search using data-driven and active methods—covering both active and passive job seekers. Deep Match balances professional suitability, cultural fit, and motivation instead of just comparing keywords.
Result: A qualified longlist of suitable profiles.
- 3
Personal approach
We personally and discreetly approach suitable individuals—even those not actively looking. We explain why this particular role is interesting at your company. This is something an ad cannot achieve.
Result: Interested, pre-qualified candidates.
- 4
Selection & shortlist
In structured interviews, we assess suitability, fit, and motivation. You receive a concise, reasoned shortlist—with a clear assessment of strengths and open points.
Result: A robust shortlist with justification.
- 5
Interviews & decision
We coordinate your interviews, gather feedback, and assist with the decision. Upon request, we make the selection process transparent for your compliance.
Result: An informed, documented decision.
- 6
Contract & Onboarding
We assist with the contract phase until signing and remain available in the first weeks—ensuring whether a hire truly fits is evident during onboarding.
Result: A signed, sustainable placement.
Pricing
Clearly calculable recruiting fee
For the targeted search and recruitment of specialists and executives, our fee is 25% of the agreed annual gross base salary, including contractually guaranteed special payments – no minimum fee.
30% of the anticipated total fee is due upon commissioning. The initial payment is fully credited. We only calculate the remaining amount upon the signing of the employment contract with a candidate we have recruited. On an unchanged salary basis, this corresponds to 70% of the total fee.
Without a successful placement, no final payment is due. Once our agreed search services begin, the initial payment is generally non-refundable. The payment term is 14 days from receipt of invoice.
Included are the joint requirements briefing, targeted candidate search and direct approach, pre-selection, and support throughout the selection process up to the contract signing. Additional chargeable services are only carried out after prior approval.
We operate on the basis of an exclusive search mandate for an initial period of eight weeks. We agree on any continuation together. In the event of an early termination of the employment relationship within the first three months from the start date, we offer a one-time replacement search without an additional recruitment fee under the contractually agreed conditions.
If the company hires a person referred by us within twelve months of the introduction—whether after the end of the search mandate, for a different position, or through third parties—the placement fee will also be due (candidate protection period).
All amounts are plus statutory VAT. The specific services and conditions are documented in the offer before the search begins.
Example calculations
Annual gross base salary: €40,000.00
- Fee (25%)
- €10,000.00
- Initial payment upon commissioning
- €3,000.00
- Final payment upon contract signing
- €7,000.00
Annual gross base salary: €60,000.00
- Fee (25%)
- €15,000.00
- Initial payment upon commissioning
- €4,500.00
- Final payment upon contract signing
- €10,500.00
Annual gross base salary: €70,000.00
- Fee (25%)
- €17,500.00
- Initial payment upon commissioning
- €5,250.00
- Final payment upon contract signing
- €12,250.00
Annual gross base salary: €100,000.00
- Fee (25%)
- €25,000.00
- Initial payment upon commissioning
- €7,500.00
- Final payment upon contract signing
- €17,500.00
- All amounts net in euros, based on an unchanged salary basis.
Your fee · net
- Calculation basis
- €60,000.00
- Fee (25%)
- €15,000.00
- Initial payment (30%)upon commissioning, fully credited
- €4,500.00
- Final paymentupon signing the employment contract
- €10,500.00
All amounts plus statutory VAT. No minimum fee. Without a successful placement, no final payment.
Frequently asked questions about Process & pricing.
What you can expect at every stage – and what it costs.
25% of the agreed annual gross base salary, including contractually guaranteed special payments – no minimum fee. 30% of the anticipated total fee is due upon commissioning and fully credited, with the remaining amount upon the signing of the employment contract. All amounts plus statutory VAT.
Then no final payment is due. Once the agreed search services have begun, the initial payment is generally non-refundable.
For individuals we refer, a candidate protection period of twelve months from the date of introduction applies. If you hire the person within this period—whether after the end of the search mandate or for a different position—the placement fee will be due.
If the employment relationship ends within the first three months from the start date, we offer a one-time replacement search without an additional recruitment fee – under the contractually agreed conditions.
This depends on the role, market, and your internal processes. We'll provide a realistic time frame after the briefing. We keep the parts we can influence—search, approach, pre-selection—deliberately efficient.
We take care of search, approach, and pre-selection. Your focus will be on the briefing, interviews with the shortlist, and the final decision—where your insights are crucial.
Yes. You'll always know which phase we're in and what happens next. Transparency is part of our approach.
We support the onboarding in the initial weeks and are available as suitability becomes evident in daily operations. This ensures a sustainable fit.
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