Site and Office Manager

Confidential client

Linz, Upper AustriaFull-timefrom € 2,547 gross/month

In this role, you will be responsible for the operational management of a location, as well as the coordination of external service providers and internal processes. Central to this are organizing procurements, handling invoices, planning events, and supporting onboarding and offboarding processes.

Your responsibilities

Ensuring the smooth, service-oriented operation of the location
Acting as the central contact person for internal and external partners
Coordinating external service providers such as cleaning, security, winter services, and facility services
Ensuring and monitoring high quality standards in cooperation with service providers
Managing order processes and coordinating procurements
Reviewing and processing invoices within defined approval processes
Planning and organizing internal and external events and workshops
Organizing business trips domestically and abroad
Supporting onboarding and offboarding processes and coordinating with relevant interfaces
Assisting with space planning, workplace design, and site development

Your profile

Several years of professional experience in office management, site management, or a comparable organizational function
Independent and structured working style
Ability to maintain an overview of multiple parallel topics
High service orientation, reliability, and a pragmatic hands-on mentality
Professional, audience-appropriate communication with internal and external stakeholders
Experience in coordinating external partners
Experience in organizing events, workshops, or business trips
Excellent knowledge of MS Office (particularly Outlook, Excel, and Teams) as well as basic knowledge of ordering and invoicing systems
Teamwork skills and the ability to recognize the need for support early on
German language skills at C1 level

Benefits

Austria-wide KlimaTicket for professional and private use
Free parking in Linz
Attractive subsidy for lunch on office days
Free breakfast at the office
Annual training budget for job-relevant courses
Flexible working hours with the option to work from home
Full-time (permanent position)
38.5 hours per week
Working days: Monday to Friday
On-site work model

About the company

The company placing the ad is seeking reinforcements at the Linz, Upper Austria location.

The client is treated confidentially in this process. You will learn the name during the application process.

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Your contact person

Sophie Moser

Research Consultant

If your profile matches, your contact person will personally reach out to you.

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